Communications and Marketing Assistant
Association of Electoral Administrators
Salary: £27,742.78
Contract: Permanent/37 hours per week annualised hours, UK homebased with occasional event attendance.
Closing Date: 8 September 2025 at noon
The AEA is, at our heart, a membership organisation run to support the professionals delivering electoral services across the UK. We’re growing our team with this new post to provide administrative and communication support across the organisation.
Post overview
Support our Communications and Marketing Manager across the business.
Process all job advert requests, liaising with customers and raising invoices.
Coordinate, draft and distribute our online weekly newsletter.
Support planning, design and distribution of our quarterly online magazine.
With support, carry out planned and ad-hoc communication activity, including:
providing in-house branding and design support
proofing, contributing to and publishing AEA materials
monitoring and posting to social media
maintaining and updating website content
monitoring for relevant news and updates from key stakeholders
maintaining a media enquiry and coverage log
gathering year-round polls data.
Help market our annual conference, events, training and consultancy services.
Support peak workloads across the business as required, including our Annual Conference and market-leading polling station staff training.
Undertake duties in line with our Code of Ethics and Professional Standards.
Comply and ensure compliance with legal requirements and our own policies, rules and procedures.
Carry out other appropriate duties and responsibilities assigned from time to time.
Who are we looking for?
We’re looking for a proactive person to help us grow our communications and marketing activity, supporting our 2,000+ members and helping us meet our business objectives.
Whether you’re a recent graduate, have administrative experience, or are looking for a career change, you don’t necessarily need a grounding in communications or marketing, but must have excellent writing skills and an eye for detail.
Confident in handling a varied workload, you’ll be comfortable collaborating with a range of colleagues, helping draft, design and distribute content to our members and stakeholders across different channels.
Happy to handle routine administrative tasks, you’ll also be flexible enough to pitch in when asked, taking on short notice requests and prioritising your workload.
One of your first projects will be helping develop our new website. You’ll be part of the project team getting the site ready for launch, making sure content looks and reads as it should, and site visitors can easily find what they’re looking for.
You’ll also help us support our members through a new round of legislative change, including votes at 16, changes to voter ID and local government reorganisation in many parts of England.
You don’t need to have a local government background or know how elections are run, but you must be willing to learn. We take staff development seriously and will fund relevant training for you, both around elections and to develop your communication and marketing skills. We’ll also fund membership fees to a relevant professional body.
There is no requirement for applicants to be an AEA member and members are encouraged to share details of this vacancy with non-members.
Rewards and other details
The postholder will be contracted based on an annualised hours working contract, equivalent to 37 hours or five days per week. The post is offered on a permanent basis and is homebased.
Our annualised hours contract allows our staff flexibility over their working hours, although the expectation is you generally work office hours Monday to Friday. You must be available as required, and on occasion travel away from home to our Annual Conference and other events.
A salary of £27,742.78 will be paid and all necessary work-related expenses will be reimbursed, and a standard homeworking equipment pack will be provided.
Benefits include an employer contributory pension (Aviva scheme), a company sick pay scheme, homeworking support allowance, in-service death benefit, optional medical and critical illness cover, and 25 days annual leave (plus paid statutory public holidays) each year.
How to apply
Please write to Kelly Quigley-Hicks, Communications and Marketing Manager:
Outlining in detail how you meet the requirements in the person specification.
Detailing the personal attributes and experience you would bring to the post.
Giving details of all relevant experience and employment history.
Explaining why you want to be our Communications and Marketing Assistant.
Completed applications must be received by no later than 12:00 on Monday 8 September 2025 and should be sent by email to business.support@aea-elections.co.uk.
The full job description and person specification for the post is available here.
What happens next?
Selected candidates will be invited to an in-person interview during the week of 29 September – most likely on Thursday 2 October – at a location to be determined. The interview will include a one-hour task-based assessment. We cover standard class travel costs and will send you a claim form for you to complete and submit with your receipts and then reimburse you afterwards.
If you need any more information, or would like to informally discuss the post, please contact Kelly at kelly.quigley@aea-elections.co.uk.
